Solutions Time & Pay Control

Close the gap between what was rostered, what was worked, and what was paid.

Smartta checks the chain from roster to clock to rules to approvals to payroll export — before a mismatch becomes a correction, dispute, or remediation program.

Contact Sales See the control chain

The governed decision chain: shift → clock → rules → approvals → payroll.

Pay-run readiness

Week 32 export

9 flags

✓

Rostered shifts loaded

Plan received from rostering

Pass

Clock event gaps

Missing punches and drift detected

Flag

Pay variance risk

Penalty interpretation does not match rule version

Gate

↳

Evidence-linked review

Reason, source, owner, and rule recorded

Ready

Payroll export

Held until flagged decisions are reviewed and evidenced.

Held

An issue caught before export costs minutes. After export, it costs a correction — or a remediation program.

The problem

The pay run is assembled from decisions nobody checked together.

Roster, time, and payroll each tell their own version of the same shift. The differences become corrections, leakage, disputes, and compliance exposure — usually after people have already been paid.

Mismatches surface after the money moves.

A missed clock-out, unapproved overtime hour, or misapplied penalty is found in reconciliation — when fixing means correcting.

Small errors repeat at payroll scale.

A $127.50 underpayment on one roster pattern isn't one error — it's every worker on that pattern, every cycle, until someone notices.

Investigation means spreadsheets.

"Why was this paid?" can mean exporting three systems and rebuilding the shift by hand — per dispute, audit, and exception.

The governed chain

Every step checked before it hardens into pay.

Smartta sits before payroll, not after it — running each workforce event through the same pass, flag, or gate boundary before payroll receives the outcome.

✓

Roster-to-time variance

Missing punches, drift, and unplanned hours are flagged as they happen, not at reconciliation.

Rules applied, versioned

Award and agreement logic is checked against each shift, with the rule version recorded.

↳

Approvals with authority

Overrides and exceptions are captured by name, with the reason attached.

Payroll export gated

The final handoff is blocked until the chain is complete, compliant, and evidenced.

Most checks pass silently. Your team only sees the decisions that need them.

The plan

Three steps to safer workforce decisions.

Map the risk

Identify where decisions move between roster, time, HR, payroll, credentialing, and care systems.

Here: where roster, clock, award rules, approvals, and payroll export exchange hands.

Control the decision

Configure checks that pass, flag, or gate high-risk workforce decisions before they move downstream.

Here: time and pay events checked before they become pay lines — every cycle, automatically.

Prove the outcome

Keep decision evidence ready for payroll review, compliance checks, incident response, and operational governance.

Here: source, rule, reason, reviewer, and outcome — ready for payroll, finance, and assurance.

Evidence

When someone asks why, the answer is already there.

Payroll, finance, operations, and assurance teams should not need to reconstruct the same shift from three exports.

Question Source Result Proof

Was the overtime approved? Roster + approval Flag Missing approver authority

Which rule was used? Award pack Pass Rule version recorded

Can payroll export? Export gate Gate Blocked until review complete

Who reviewed it? Evidence ledger Ready Reviewer, timestamp, reason

Before the pay run, not after

Pay cycles get calmer when the risky decisions are checked earlier.

For operations

Drift from plan is visible while the roster is still fixable — overtime and coverage managed, not discovered.

For payroll

Inputs arrive checked, approved, and evidenced — fewer corrections and fewer end-of-cycle surprises.

For leadership

Proof that pay was checked against the rules — every worker, every cycle, with the record to show it.

Roster, time, and pay

See where your pay cycle leaks.

A short review of how decisions move between your roster, time, and payroll systems — and where checking them earlier would remove corrections, disputes, and compliance exposure.